How To Embed a YouTube Video in PowerPoint

We have many reasons behind using a video in PowerPoint. There are various motives behind the integration of video in PowerPoint. Recently, many tend to mix between learning and multimedia so that they can present the information in a very creative way

Additionally, some research’s show that multimedia increases the possibility that an audience will retain knowledge for longer periods of time and more accurately. Hence, making presentations that are solely text increases the possibility that viewers may quickly forget what you stated and feel bored.

With our simple step-by-step guide, you can embed videos into your Microsoft PowerPoint presentations whether you’re working on the desktop program or the desktop version.

Inserting A Video Into PowerPoint Using an Embed Code

Using the embed code works in case you are looking for a more sophisticated approach to putting a YouTube video into your PowerPoint presentation. By using the YouTube API options, the approach lets you have more control over the video’s characteristics.

The right steps for inserting a YouTube video into your PowerPoint slides using the embed code, are given below:

1-To start, go to YouTube and locate the desired video. Then, tap on the “Share” button, and choose the “Embed icon” to come up with an HTML code.

Select the video and tap share in YouTube homepage.

Click Embed on YouTube Homepage.

2-Copy the entire generated code string.

Copy the code from the YouTube video.

3-Open the PowerPoint presentation in which you wish to add a video. Next, move to “Insert” and tap on “Video”, then “Online Video”.

Open PowerPoint, click Insert, then Video and Online Video.

4-Add the code you have copied into the Video Embed Code area.

Paste the code of the YouTube video.

5-Now, press “Insert” or “press Enter” to embed video” into the PowerPoint slide.

Tap Insert or press Enter to get the video in power point.

Inserting Videos from The Beginning Via URL

To insert a video from the start of the video, do the following:

1-Open the PowerPoint slide and tap Insert, then Media , then Video and then Online Videos.

2-You will be able to add a URL from any web page.

3-Now, put the video URL and tap Insert to add the video to presentation.

Following these steps, your video starts from the beginning.

Inserting A Clip from A Certain Time Stamp Through URL

Here is how you add a clip and control the time:

  1. Tap on the “Share” button at the bottom of the video and choose a specific time for the video to start from.
  2. With the controls choose the exact time and copy the URL given.
  3. Navigate your PowerPoint presentation and go to the slide where you wish to add the video.
  4. Add a new video element, select the option to add a video from any online source, and paste the URL you have copied.
  5. View the video to ensure it starts playing from the right time.

What Video Formats Are Supported in PowerPoint?

It’s crucial to know which video file types are supported if you intend to incorporate videos to your PowerPoint. Your videos will play without interruption and seamlessly as a result. The following five formats are available for your PowerPoint presentations:

  1. Windows Video (.asf)
  2. Windows Video (.avi)
  3. MP4 Video (.mp4, .m4v, .mov)
  4. Movie (.mpg, .mpeg)
  5. Windows Media Video (.wmv)

Embed A Video In PowerPoint And Let It Play Automatically

To control how the video plays in your PowerPoint presentation, use the Playback tab on the PowerPoint ribbon.

Here’s how to do it easily:

  1. Add a video to your slide: Insert a video into the slide using the “Insert tab” on the PowerPoint ribbon. Choose the “Video” option and select the video file you like to add.
  2. Choose the video: Tap on the video to choose it. You will notice a “Playback tab” appearing on the PowerPoint ribbon.
  3. Control how the video plays: On the “Playback tab”, you will notice various options for controlling how a video plays. To let the video play automatically when the slide is opened, tap on the Start drop-down menu and select “Automatically.”
  4. Select other playback options: Select to play the video when clicked, or in a certain click sequence. Simply choose the option you like from the Start drop-down menu.

How To Embed a YouTube Video As An Online Video?

With version 2010, PowerPoint added an integrated feature that allows you to add a YouTube video to a slide. The steps to utilize it are as follows:

1-To embed YouTube video in your presentation, go to YouTube. Next, select online video and copy its link from the address bar.

2-Go to the presentation and choose a slide to put the video in, move to the Insert tab, and select Video, then Online Video.

3-Put the video’s URL into the window’s opening address bar. You may directly search for a video on YouTube using this method as well. To conduct a search, click the magnifying glass or press Enter on your keyboard.

4-Tap the video thumbnail and click Insert.

5-You can select the video size the same way you do for any slide object.

How To Embed a YouTube Video in PowerPoint Via Third-Party Tool?

You may insert videos into your PPTs using a number of different technologies. These tools can be especially helpful if an earlier version of PowerPoint does not include a functioning built-in YouTube embed functionality. One such instrument is iSpring Pro, a feature-rich program made for creating video lessons that also enables you to include videos from YouTube into your PPTs.

iSpring will add a new tab to PowerPoint after it has been installed. Next, if you want to avoid playing the video from the beginning, pick the YouTube option, input the URL for the desired video, and specify the exact starting point.

You may use iSpring to add entertaining components like characters, quizzes, objects, and more to make your videos and presentations more interactive.

Although adding videos from online or offline sources to PowerPoint has grown easier, a steady internet connection is necessary for smoothly playing YouTube videos. If you have permission to download the video, you can use it offline to avoid connectivity issues.

Using Third-Party Apps to Embed Videos

Sadly, you cannot download videos directly from YouTube due to its rules. Still, there are several available alternatives.

One option is to use third-party video downloading tools such as VLC player. This program allows you to insert downloaded YouTube videos into your PowerPoint presentation.


What is Google Slides?

It is a web-based presentation software similar to PowerPoint. However, unlike PowerPoint, Google Slides is entirely cloud-based. Thus, users can access their presentations from any device with an internet connection and a web browser or via Google drive.
This makes Google Slides more convenient for users who frequently switch between devices.

How to add a YouTube video as a screencast?

If you want your presentation to be accessible even without an internet connection, there is a way to make it possible. One method is to utilize PowerPoint’s screencasting tool which is available in versions 2013 and newer. By using this tool, you can create a screen capture of your video, allowing you to include it in your presentation without requiring an internet connection for playback.

To capture a YouTube video:

1- Open the slide that you wish to add the screen recording into, move to the Insert tab, and choose Screen Recording.
2- Open the YouTube video and click Select Area on the control menu. You’ll see a crosshair cursor. By clicking on it and dragging it, you can select the area of the screen that you want to record.
3- Tap Record. Select Pause when you want to pause the recording or Stop to end it.
4- After you finish, save the presentation with a video: File, then Save. The recording is now embedded in the chosen slide.

Can you nail presentations without the internet?

When giving a presentation, you can experience issues with your internet connection that prevent the embedded YouTube videos from working.

Here is a list of a few software and websites:
1- Any Video Converter
3- 4K Video Downloader
4- VidPaw
5- WinX YouTube Downloader

YouTube’s terms of service prohibit downloading videos because they are only meant for streaming. If videos are downloaded without authorization, unless the downloader is the legitimate owner, copyright infringement may occur. It is advised to ask for permission from the uploader or copyright holder or look for videos that are in the public domain to prevent any potential legal issues.
To make an effect on your audience, incorporate downloadable videos into your PowerPoint presentation. In case of unforeseen events, you can fall back on attaching YouTube videos to your presentation.

How to check your clip before presentation?

Take just a few minutes, to test your work:

1- Go to your presentation slide in any software (e.g., PowerPoint, Keynote, Google Slides).
2- Move to the slide where the video is found.
3- Next, select video.
4- Now tap the play button or preview button. Make sure that everything is working as needed. You will see the clip without having to enter  full-screen mode.
5- If the video is not playing well, try reducing its size.
6- Make sure the video’s length is moving in sync with your presentation duration.
7- Ensure that the video’s volume is clear and high.
8- After reviewing the clip, exit the preview mode or hit the stop button to end the video.
9- Finally, play the clips again from the beginning to see if everything is fine.

How To Embed Video in PowerPoint 2007?

PowerPoint 2007 also allows users to add multimedia videos to their presentations.
On the main ribbon, choose the Insert tab and move to the video files group. From here choose video directly and the “Insert clip” dialog box will pop up. Select the clip and click ok – a message box will show up to ask if you like the clip to be automatically played, or just when clicked.

Need Help Embedding Videos in PowerPoint?

If you do not know how to embed a YouTube video in PowerPoint, you can play YouTube videos on this issue.
There are many video tutorials out there that will teach you how to do it.

How To Download Videos from YouTube?

Here is how you can download a YouTube video:

1-Go to YouTube and select any online movie (or clip). Next, copy its URL.
2-Open any web video downloader.
3-Add the link to the box you see and select “Insert.”
4-Next, click on the download button, and select that format you prefer.
5-Wait for the video to download.
Sometimes, a video might not download directly, so make sure to refresh web page to fix that problem.

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Written by
Daisy Hoda

As a senior editor, Daisy Hoda creates well-structured website content melting her knowledge and skills of digital media and writing in a pot together. Her expertise extends to various platforms, including YouTube, Facebook, Twitter, Instagram, and LinkedIn, where she has successfully enhanced online engagement and brand presence. Her carefully crafted cross-platform marketing strategies improve the brand narrative she creates.

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